Managers complete the agreed stock counts and respond to discrepancies instead of building every order.
Inventory and automatic ordering
Automatic supplier orders for every restaurant
TasteMetrics keeps a theoretical stock level and calculates what each location needs before the next delivery. It accounts for pack sizes, delivery days and supplier rules. After a verification period, the system sends routine orders automatically.
For the first 2-4 weeks, the system creates orders without sending them. We check the quantities and adjust the rules. Once automatic sending is enabled, a new price, unavailable product or unusual quantity still goes to the team.
Required after current stock 24 kg
Ordered 8 x 3 kg
Delivery window Mon, 7:00-10:00
Supplier Dairy supplier
Order line Mozzarella / 3 kg pack
Supplier response Quantity and delivery time confirmed
Supplier quoted EUR 7.30/kg instead of EUR 6.95/kg EUR 8.40 to approve
Without TasteMetrics
The manager still works out every order
A stock figure in a spreadsheet or inventory system does not calculate the next order. The manager still has to combine sales, recipes, current stock and delivery dates.
- Each restaurant checks its shelves and decides how much stock will last until the next delivery.
- The central team collects lists from locations and retypes supplier orders.
- Shortages, transfers and price changes remain scattered across calls and messages.
From sales to a sent supplier order in three steps
The system converts sales into usage, subtracts current stock and sends the routine order under the agreed supplier rules.
- 1
Usage and stock
POS sales and recipes calculate usage. Deliveries, transfers and stock counts update the inventory balance.
- 2
What needs ordering
TasteMetrics calculates requirements for the next delivery, including safety stock, full packs and minimum and maximum quantities.
- 3
Supplier order
We check the generated orders for 2-4 weeks. After calibration, the system sends them and holds unusual cases for review.
A 2-4 week verification period
Automatic sending starts after the order calculations are checked
We first compare the calculations with actual requirements and agree supplier rules. Automatic sending is enabled once the results are reliable.
During the first 2-4 weeks
- The system creates orders automatically but does not send them.
- The team compares each result with the actual requirement.
- We correct units, packs, minimums, maximums and delivery schedules.
- We agree who decides on an unusual quantity, a new price or an unavailable product.
After automatic sending is enabled
- Routine orders go out without retyping.
- An unusual quantity or new price is held for review.
- Automatic sending can be disabled by location, supplier or product.
- Every decision remains attached to the order.
What changes for restaurant teams and head office
Each location uses its own sales and stock, with shared recipes, pack sizes and supplier rules.
Price changes, shortages and inter-location transfers remain attached to the product and update stock immediately.
A new restaurant joins the same rules without another spreadsheet or a complicated ordering routine to learn.
Frequently asked questions
Do we need to replace our POS?
No. Your POS remains the sales data source. TasteMetrics can connect through an API, an export or an agreed data feed.
Do recipes and units need to be ready before implementation?
No. Preparing product names, units, recipes, packs and supplier rules is part of the work we do before automation starts.
What happens if the system calculates an unusual quantity?
The order can be held for approval instead of being sent. We set exception rules for the restaurant group, location and supplier.
Can we order from several suppliers?
Yes. Each product can have its own supplier, price, pack size, minimum quantity and delivery schedule by location.
How is stock updated?
The theoretical balance comes from sales, recipes, deliveries, transfers and recorded waste. Stock counts compare it with the physical quantity and show any discrepancy that recorded movements do not explain.
See how TasteMetrics builds a supplier order
During the demo, we will show where the quantity comes from, how stock and supplier rules affect it, and when the order needs a person to decide.
Book a demo Choose a time directly in Google Calendar.