The image, extracted lines and goods receipt remain with the relevant purchase order.
Deliveries and invoices
Delivery notes and invoices matched to what arrived
The restaurant records the quantity it actually received. TasteMetrics matches that goods receipt with the purchase order, delivery note and supplier invoice. Any discrepancy is sent for review before the cost is posted.
Imported invoices and e-invoicing integrations connect each invoice to the correct purchase, delivery and location. The central team no longer has to assign every document by hand.
Ordered 8 packs
Received 7 packs
Invoice 7 packs
Delivery note DN-184/07
Supplier invoice INV-184/07
Cost assigned to Central location
Supplier delivered one pack less than ordered Recorded at receiving
Without TasteMetrics
A delivery discrepancy may surface only when the invoice is checked
The month-end invoice shows what the supplier charged. Without a reliable goods receipt, head office still cannot tell what arrived or which location received it.
- The restaurant signs the delivery note, takes a photo and sends it to head office, or waits for someone to collect the document.
- A missing product may stay in a phone call instead of being recorded against the purchase order and invoice.
- Price and quantity differences are investigated after the team has forgotten what happened at receiving.
From receiving to an approved cost in three steps
The purchase order, physical delivery, delivery note and invoice form one purchase history for the correct location.
- 1
Goods receipt and delivery note
A team member checks the delivery, marks any discrepancy on the delivery note and scans it in the app. The image stays with the purchase order.
- 2
Read and compare
TasteMetrics reads the delivery note and compares products, quantities and prices with the order and the recorded goods receipt.
- 3
Alert and cost posting
A discrepancy goes to the responsible person. The supplier invoice is matched to the purchase and posted to the correct location.
Clear responsibility
The restaurant records what arrived. Head office receives the discrepancy
The central team does not review every correct line. It receives an alert when the goods receipt, delivery note or invoice differs from the purchase order.
At receiving
- The team member sees the expected delivery.
- They check the products and mark any discrepancy on the delivery note.
- They scan the delivery note in TasteMetrics.
- The document image remains attached to the purchase order.
After the goods receipt is saved
- The system reads the delivery note and compares it with the purchase order.
- A discrepancy alerts the responsible person.
- The supplier invoice is matched to the correct purchase.
- The cost is assigned to the correct location.
What changes when a delivery arrives and the invoice is processed
The responsible person sees what was ordered, received and recorded on the delivery note.
The delivery and invoice follow the products to the restaurant that actually received them.
Price approvals, missing items and corrections stay with the order, delivery note and invoice.
Frequently asked questions
Does an electronic invoice replace the goods receipt?
No. The invoice records what the supplier charged. The restaurant still needs to confirm the actual quantity, shortage or damage when the delivery arrives.
Does the restaurant team need to retype the whole delivery note?
No. A team member checks the delivery, marks discrepancies and scans the document. TasteMetrics reads the image and compares it with the purchase order.
Which discrepancies can the system find?
These include short or excess quantities, a different price, an unordered line, a substitute, a duplicate and a document assigned to the wrong location.
Can one consolidated invoice be split across locations?
Yes. Invoice lines can be matched to deliveries for the correct locations and legal entities.
What happens to a mismatched line?
The system alerts the responsible person. The discrepancy remains attached to the order, goods receipt, delivery note and invoice until it is resolved.
See the system compare a delivery with its invoice
During the demo, we will show receiving at the restaurant, a scanned delivery note, the supplier invoice and a quantity or price discrepancy, all linked to the correct location.
Book a demo Choose a time directly in Google Calendar.